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Home / Club / Our Renewals Process

Our Renewals Process

This page explains the processes we use for renewing (a) annual membership subscriptions and (b) purchasing of boat storage plaques, car park passes, and engine store stickers.

These processes changed at the end of 2019 so you may want to refresh your understanding on how they work.

(a) Renewing your annual subscription

To simplify things for our members we start with the assumption that all existing full members will want to renew their memberships unless they have informed us by 30 November in the preceding year that they want to resign or change their membership.

This means you no longer have to log in to your WWSC online account in order to confirm your wish to remain a member. Instead we simply remind members around the time of the AGM that they need to let us know if they want to resign.

Members will receive an invoice by email around the end of December requesting payment of their subscription for the following year. This invoice is your confirmation of membership renewal. You will be asked to pay it by January 14 of the new membership year.

If you are a membership that does not need boat plaques, car park permits or engine store stickers, that is all you need to do to renew your subscription.

(b) Purchase of boat storage plaques, car park permits, and engine store stickers for the upcoming season

Members who need any of the above items will need to complete an online Request Form when they renew their membership each year. All memberships will be invited to fill in this Form and will be sent a link to it immediately after the AGM has agreed the new subscriptions and charges.

It is really important you respond to this if you want a boat plaque, car park permit or engine store sticker. Boat plaques etc. held the previous year will not be renewed automatically. Instead requests will be assessed each year so that the available capacity is shared out fairly.

How we do this

Immediately after the annual AGM, the "primary member" within every WWSC membership will receive an email from the Club. This will contain the link to the online Request Form.

  • Members who do not want any of these items do not need to respond.
  • The deadline for submitting the online Form will be 2 weeks after it is sent or the end of November (whichever is longer).
  • If a completed Form is not received within this period, we will assume that none of these items is required by that membership.
  • The Club will process the Forms and so far as possible try to meet members' requests.
  • If demand for boat storage exceeds the available space, we will allocate plaques as fairly as possible among members.

We will confirm the items allocated to each membership by including them in the annual subscription invoice that will be sent out to every membership around the end of December.

The 2022 Plaque etc. Request Form (for illustration purposes only)

FAQs

Why are you asking about my West Wittering address?

It is a condition of the Club's lease that all WWSC members should be residents of the village meaning they have a registered address within the Parish that meets the Club rules. Given the pressure on the Club to grant new memberships and so as to treat everyone fairly, we are reinstating the requirement for members to confirm each year that their registered address remains correct and complies with the Rules. In the past this check was a part of renewing memberships each year.

The Form explains what to do if your registered address is no longer correct. You should still fill in the rest of the Request Form and email the Club Secretary to explain what has changed.

Why are you asking about boat use?

It's really difficult deciding how to allocate boat spaces when demand exceeds capacity. Our members told us one factor we should take into account is how often a boat is used over the season. When we move boats for grass cutting it's quite clear that many have not been used at all so we are trying to make sure we only issue plaques to boats that will be sailed during the season.

In 2021 we started to keep records of boat use but we recognise this doesn't necessarily reflect plans for the following season. So we also ask members to tell us their expectations in the request form.

One of my children is now over 18?

Children can only be part of a Family (or Parent & Child) Membership if they are under 18 on January 1 of the membership year.

The Club will identify those who no longer qualify and will assume they wish to move to our reduced price Young Adult membership unless advised to the contrary. We write to their parents to find out what they want to happen.

Where this means no other children are left in the previous Family or Parent & Child membership, the Club will move the parent(s) to a Partners or Single membership as appropriate.

If a member wishes to change their membership type for any other reason, they should inform the Club Secretary by the end of November in year preceding the change.

I don't use email?

Email communication is what enables the Club to function staffed almost entirely by unpaid volunteers. However, there are a few longstanding members who don't have email. These members will be able to apply for their boat spaces, etc. by completing a paper copy of the online Request Form which may be obtained from the Club Secretary.

I'm thinking of a new boat for next year but haven't yet got it?

You can only buy a plaque for a boat that you (or someone in your membership) already owns and has registered with the club. Also, please don't assume you can simply transfer a plaque that you obtained for a different boat as that's not allowed.

Instead please use the Box "Other relevant information" on page 2 of the Form to (briefly) tell us your plans - i.e. the type of boat you are thinking of and who will sail it and how often. We can then take all this into account and will do our best to accommodate you. And if your plans mean you will no longer need a plaque issued in the previous season, that will count in your favour too!

I discover I need an additional plaque during the season?

You can only buy a plaque for a boat that you (or someone in your membership) already owns and has registered with the club.

So if you are thinking of buying a new boat that you wish to keep at the club you should first contact the Club Secretary to check the availability of that type of plaque. This will avoid you going ahead and finding there are no remaining spaces. If possible we will try to meet your request but please note that, with limited space, it will help us if you are able to release any existing plaques that you no longer need.

I've changed my boat during the season

Every WWSC plaque is linked to a specific named boat. Plaques are NOT transferable between boats.

So, if you change your boat during the season, you should contact the Club Secretary. As space is limited, requests for boat plaques from members who are also handing back plaques no longer needed are more likely to be successful. If you are planning to change your boat for the season ahead but have not yet bought it, you are strongly advised to let us know of your plan in the online Request Form so we can take you plans into account.

How do I choose the type of plaque? You can read more about this on our web page here. This will help you choose the right type of plaque for your particular boat.

Last updated 16:58 on 21 July 2022

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