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Home / Club / Our new Renewals Process

Our new Renewals Process

From the end of 2020 we are changing our processes for renewing (a) annual membership subscriptions and (b) purchasing of boat storage plaques, car park passes, and engine store stickers. This page explains how the two new processes will work. The processes are different for annual subscription renewal and for the purchase of boat plaques, etc.

Renewing your annual subscription

In future we will assume that all existing members wish to renew their memberships unless they inform us by 30 November in the preceding year that they want to resign or change their membership. This change means members will no longer have to log in to their WWSC online accounts in order to confirm their wish to remain members. We will simply remind members around the time of the AGM that they need to let us know if they no longer wish to retain membership.

Members will receive an invoice by email confirming their subscription renewal at the end of December and will be asked to pay this by January 14 of the new membership year (as currently).

Purchase of boat storage plaques, car park passes, and engine store stickers for the upcoming season

In future members wishing to buy any of the above items will need to complete an online Request Form when they renew their membership each year. Boat plaques etc. held in the previous year will not be renewed unless this Form is completed. This requirement for an annual Form is a return to our previous practice.

Immediately after the annual AGM, the "primary member" within every WWSC membership will receive an email with a link to this online Form inviting them to request these items for the following year. Members who do not require any of these items need not respond. The deadline for the return of these Forms will be 2 weeks or the end of November (whichever is longer). If a completed Form is not received, we will assume that none of these items is required by that membership.

The Club will then process all these Forms and so far as possible try to meet members' requests. If demand for boat storage exceeds the available space, we will allocate plaques as fairly as possible among members. We will confirm the items allocated to each membership by including them in the annual subscription invoice that will be sent out to every membership at the end of December.

The New Form (for illustration purposes only)

Further Information

Changes of membership type

Children can only be part of a Family (or Parent & Child) Membership if they are under 18 on January 1 of the membership year. The Club will identify those who no longer qualify and will assume they wish to move to our reduced price Young Adult membership unless advised to the contrary.

Where this means that no children remain within the previous membership, the Club will adjust the parents' membership type accordingly.

If a member wishes to change their membership type for any other reason, they should inform the Club Secretary by the end of November in the preceding year.

Members without email addresses

Email communication is what enables the Club to function staffed almost entirely by unpaid volunteers. However, there are a few longstanding members who don't have email. These members will be able to apply for their boat spaces, etc. by completing a paper copy of the online Request Form which may be obtained from the Club Secretary.

Requests for additional boat plaques, etc. during the season

You can only buy a plaque for a boat that you (or someone in your membership) already owns and is registered with the club. So if you are thinking of buying a new boat that you wish to keep at the club you should first contact the Club Secretary to check the availability of that type of plaque. This will avoid you going ahead and finding there are no remaining spaces. If possible we will try to meet your request but please note that, with limited space, it will help us if you are able to release any existing plaques that you no longer need.

Changing boats during the season

Every WWSC plaque is linked to a specific named boat. Plaques are NOT transferable between boats. So, if a member changes their boat during the season, they will need to contact the Club Secretary. As space is limited, requests for boat plaques from members who are also handing back plaques no longer needed are more likely to be successful.

Types of Boat Plaque available You can read more about this on our web page here. This will help you choose the right type of plaque for your particular boat.

Last updated 15:43 on 10 November 2020

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