Dinghy, Tender and Kayak Storage Arrangements
This page explains:
- the need for boat plaques,
- our various boat storage locations
- our ranking system for allocating spaces, and
- our new "Private Boat Use Register".
All the Club's boat storage spaces were sold ahead of the 2021 season and some members therefore were unsuccessful in obtaining the boat plaques they wanted. We saw this coming and introduced revised arrangements to optimise the use of the area allocated to boats within the Club car park and now ask our members each year to apply online for the boat storage space(s) they want for the following year - see here. Plaques issued for the previous season are not renewed automatically so that a failure to return this online Form within the application window will probably mean you won't obtain a boat plaque and will instead have to join a waiting list for any spaces that may become available during the season.
WWSC boat plaques are not transferable and are only valid for the boat to which they are issued. So, if members are considering changing their boats or acquiring additional boats in the expectation they can be kept at the Club, they are strongly advised to let us know. If you can, please tell us of these plans in the online Form but, whatever you do, please check first with the Club Secretary that a suitable space is available before buying a new boat in the expectation you will be able to keep it at the Club.
- All craft stored in Club locations require an annual "plaque" which must be affixed to the boat in a readily visible position even when the cover is on.
- Each plaque is uniquely numbered and the number is registered against a specific, named boat. The plaque number signifies where that boat may be stored.
- Plaques can only be transferred to another boat with the agreement of the Club and so members need to contact the Club Secretary to request this. Unfortunately due to the limitations on space, it may well not be possible to accommodate these requests so you are advised to ensure your plaque request Form is as accurate as possible and reflects your plans for the following season.
Storage Locations (see diagrams at top and bottom of the page)
WWSC now offers members the following locations for keeping their boats:
- Premium chains - These spaces are on the main section of the Club chains on the Hard running between the ramp down onto the Hard until the second set of steps. Premium chains plaques are suitable for sailing dinghies larger than Lasers that are kept on launching trolleys with their masts up. Boats and trolleys need to be secured carefully with the bow aligned to the tag marking the space on the chain. Premium chains plaques are in a series numbered between "001" and "060".
- Upper chains - These spaces are on the section of chains located between the second set of steps and the sluice-gate wall at the far end of the Hard. Upper chains plaques are suitable for Lasers, Picos, Toppers (and other similar sized boats) kept on launching trolleys with masts up or down. Boats and trolleys need to be secured carefully with the bow aligned to the tag marking the space on the chain. Upper chains plaques are in a series numbered "2xx".
- Tender chains - These are spaces on the sections of chain located further down the beach (see diagram at bottom of page). Tenders no longer than the gap between the "bow" and "stern" chains may be kept here secured fore and aft noting that allowance must be made for them floating at high water. Tenders must not be secured in a way that obstructs the gaps left to permit boats access to the water. Tender plaques are in a series numbered between "061" and "110".
- Car park: Laser Zone - These are spaces in specific areas of the Club car park allocated to Lasers and Picos. Boats must be kept on launching trolleys (so they can be moved to permit grass cutting), with masts down and not protruding. Laser zone plaques are in a series numbered "3xx".
- Car park: Topper Zone - These are spaces in specific areas of the Club car park allocated to Toppers. Boats must be kept on launching trolleys (so they can be moved to permit grass cutting), with masts down and not protruding. Topper zone plaques are in a series numbered "4xx".
- Car park: SailQube/Oppie Zone - These are spaces in specific areas of the Club car park allocated to SailQubes and Oppies. Boats must be kept on launching trolleys (so they can be moved to permit grass cutting), with masts down and not protruding. SailQube/Oppie zone plaques are in a series numbered "5xx".
- Car park: Kayak rack plaques - These are spaces in the racks located near the Club House. Kayaks/canoes should only be kept on the upper levels to permit the ground level to be occupied by SailQubes/Oppies. Kayak plaques are in a series numbered "6xx".
A chart posted in the car park shows how boats are to be arranged in the various car park zones and these zones have also been marked "on the ground" with coloured symbols. By grouping boats of the same design together rather than allowing them to be arranged randomly we are able to fit more within our limited space. We rely on member co-operation to make this work!
As explained above, the plaque number is linked to a specific location and type of plaque. This means it is vital that you attach the right plaque to the right boat. If a boat does not have a plaque entitling it to be in the designated zone, we may require the member to remove it. Also, the plaque number must match the boat to which it was issued. Members who change boats during the season and therefore require a different plaque or need an existing plaque to be transferred to a new boat must request this by emailing the Club Secretary. Please note, it may well not be possible to accommodate such requests due to limits on capacity.
Our ranking system for plaque allocations
The pressure on boat storage space and the need to allocate it fairly among members is what led to our new process. At the heart of this is a move away from a system where members could hold onto their plaques indefinitely (irrespective of how many plaques they might hold) by simply renewing them each year, to one where members must instead request them ahead of each new season so the Club can then allocate space among members more fairly.
As part of our new approach, the Committee has agreed the principles we should follow in ranking requests where there is insufficient capacity to meet every request received. These principles build on what members told us when we asked them about boat storage in our 2019 Members Survey:
- All requests via our online Form which are received within the "application window" will be treated equally (i.e. speed of response will not be a factor)
- An individual membership cannot request more than 5 plaques and where a membership asks for more than one plaque, these requests must be prioritised (1-5)
- When ranking requests from different memberships, a higher priority request (e.g. "priority 1") will come ahead of one at a lower priority (e.g. "priority 2"). This will prevent one membership gaining lots of plaques at the expense of others.
- Where 2 requests are of the same priority, we will take the frequency of boat use into account, as well as whether or not the declared "main user" of that boat has also requested and been allocated other plaques.
- The Committee will have discretion to adjust rankings in cases where a membership has demonstrably contributed to the Club - e.g. through a record of volunteering or providing other support. The Committee feels this type of behaviour is something to be encouraged.
- Requests received after the application window closes will be placed on a waiting list until it is clear that all the requests received via the online Form can be satisfied.
Recording boat use in 2021
With support from members we are using "boat use frequency" as one of the criteria to rank requests for plaques. 2021's allocations were based in part on what members told us in their request forms but as from July 1 2021 we are implementing the new "private boat use" recording system we foreshadowed at the beginning of the season. This will mean that, when we rank requests for boat spaces next year, we can use real data on how much a boat is sailed.
Although many Clubs have always required their members to "sign in" when sailing we haven't had to do this at WWSC. So it will certainly take us all some time to get used to the idea of recording private sailing at the Club. We need to stress that the evidence from this new register will be only one of several factors taken into account when we allocate next year's plaques. It will not on its own determine decisions. These are the key things to note about the system:
- You don't have to use the new Register. However, if you choose not to and we have no other evidence that you are using your sailing dinghy, this could affect your chances of being allocated a plaque next season.
- You don't need to record occasions where you are using your sailing dinghy as part of an organised Club event e.g. taking part in a Club race or a Club training event. The sign-in/results sheets for racing and the tickets sold for our training events will provide this record and we will use this information instead.
- The Register is a pad on which you write the date and the details of the boat you are using (including its plaque no. if you have been allocated one). It will be kept inside the Hut (or left outside on busy days).
- You MUST complete the entry on the day you use your boat. We will ignore entries not appearing in date order or which appear to have been added out of sequence.
- The Register only applies to sailing dinghies. You can ignore it if you are using a tender, a yacht on a mooring, or a kayak.
Last updated 08:37 on 14 October 2021